Job Title: Program Coordinator

FLSA Status: Exempt

Reports to: Director of Operations

Classification: Part-time (23-25 hours/week))

About HCAH

Concerned by reports of the steady rise in incidents of hate and bias in Houston, especially incidents against African American, Jewish, Muslim, and LGBTQ communities, a group of over 30 community stakeholders came together in early 2017 to develop a coordinated communitywide plan to reduce incidents of bias and hate. Over the past four years, the group has organized itself as Houston Coalition Against Hate (HCAH) and has worked toward strengthening connections between organizations working in this space, facilitating the exchange of information, skills and experience, and establishing partnerships with law enforcement agencies and other institutions, so that Houston can improve its systems to effectively prevent and reduce incidents of hate.

Currently, HCAH is a network of 65+ community-based organizations, institutions, and leaders in Houston that have come together to collectively address and prevent incidents of hate, bias, discrimination, and violence against Houstonians on the basis of a person or group’s religion, race/ethnicity, gender, gender identity/expression, abilities, age, sexual orientation, national origin, creed, immigration status, or genetic information. HCAH does this through education, research, relationship building, and prevention initiatives, as well as partnering with organizations to host events that celebrate the diversity that makes Houston strong.

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Position Summary

The Program Coordinator (PC) will support the organization and Director of Operations (DO) in the execution of the Coalition’s day to day operations including but not limited to: membership and program administration. The successful candidate will have a passion for understanding, addressing, and reducing hate and bias in the City of Houston, Greater Houston, and the world. They will also be well-versed in Canva, Excel, Mac, and Google workspaces, competent in assuming delegated duties with an aptitude to enhance organizational productivity.

Primary Responsibilities


  • Manage spreadsheets tracking member contacts and annual membership fee renewal dates
  • Create and track member invoices
  • Process and file new membership applications and agreements
  • Maintain all digital member files

Program Administration

  • Data entry and donation tracking in CRM
  • Draft thank you letters
  • Data entry and maintenance of Mailchimp database and listserv
  • Coordinate and support logistics for monthly committee and coalition meetings, annual
    programming, annual member retreat, workshops/trainings, marketing and fundraising
  • Calendar/schedule Coalition, committee, and staff meetings
  • Provide technical support for all virtual programming, and general support for in-person events
  • Draft and distribute monthly and annual surveys, and compile feedback into reports that can be shared and reviewed
  • Co-design compelling email campaigns and marketing collateral in collaboration with the DO and Executive Director (ED)

Other Responsibilities

  • Assist in the implementation and support of new programming
  • Promote/market the Coalition by providing support to the Narrative & Cultural Change
    Coordinator (NCCC) on various social media platforms as needed
  • Create Wikipedia entries for HCAH, Coalition members, and Houston-based artists and activists


Must be an organized, tech savvy, responsive, flexible, creative, and supportive individual demonstrating initiative and a passion for social and racial justice. The role requires excellent communication skills, and the ability to multitask and prioritize in a fast-paced, collaborative environment with an optimistic approach to collective impact work.

In addition, the ideal candidate will have:

  • Past non-profit or administrative work experience
  • Familiarity and experience with various CRM platforms/databases
  • Ability to design and create branding and marketing collateral
  • Ability to grasp future trends in digital and new technologies and act proactively
  • BA/BS in relevant field


  • Individual from under-represented community and/or lived experience as a Person of Color or person representing one or more marginalized intersection/s of society
  • MS and/or post graduate certifications in management, business/nonprofit administration or related field
Work Environment/
Performance Standards
Houston Coalition Against Hate is committed to a values-driven, transparent, healthy, and collaborative culture centered on our justice over equity framework. This role will be remote requiring wifi/internet capabilities and will regularly interface with the Director of Operations and the Executive Director. There will be occasional travel to local meetings and events. A part-time, 23–25-hour work week, with light weekend and evening commitments is expected. Ongoing performance evaluation throughout the year, plus annual performance review.
23-25 hours a week billable as an Independent Contractor at $1,800 ($18 per hour) monthly with $50 monthly cellular phone stipend and gas/mileage reimbursement as needed. The position duration is for 2022, with potential for extension in 2023.

This position is FLSA exempt and does not qualify for overtime compensation.


  • Submissions and preliminary interviews will occur on a rolling basis through April 4, 2022
  • Selected candidates will be invited to interview with the Director of Operations and Executive Director April 5 – April 18, 2022
  • Final selection and notification of new hire on April 20, 2022
  • New hire expected to commence sometime between April 24 – May 9, 2022

If we can make the application process more accessible through accommodation in the recruitment process, please let us know.


Interested candidates, please submit cover letter and resume to

Houston Coalition Against Hate is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law. Women, people of color, LGBTQ+ individuals, people with disabilities, and veterans are strongly encouraged to apply. We are committed to justice centered values and are dedicated to ensuring the fulfillment of this ideal with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs, and general treatment during employment.


The Houston Coalition Against Hate (HCAH) is a network of community-based organizations, institutions and leaders in Houston, TX that have come together to collectively address incidents of bias, hate, discrimination and violence against Houstonians because of their religion, race, ethnicity, gender, disability, age, sexual orientation, gender identity/expression and immigration status.